Katalyst sets up always-on automation inside your business, running on a small box in your office. It handles the repetitive work that eats your week, so you and your team don't have to.
No IT team needed. We handle the hardware, setup, and integrations, then keep it tuned. You tell it what you need handled.
We pre-load a Mac Mini with your integrations: QuickBooks, email, CRM, scheduling. Then we set it up to handle a specific job in your business.
It runs quietly in the background, reconciling data, drafting messages, building reports, and following up on leads.
Katalyst handles remote monitoring, updates, and tuning. Add new jobs or integrations anytime, with no hardware swap.
Each job runs on the same box and plugs into the tools you already use, with no custom development.
Keeps your disconnected tools in sync: Shopify to QuickBooks, scheduling to CRM, POS to spreadsheets. No more manual re-entry.
Monitors email, sends appointment reminders, follows up on unpaid invoices, and drafts responses to reviews, escalating to you only when judgment is needed.
Delivers a morning briefing every day: revenue, open invoices, today's schedule. Weekly sales reports and inventory alerts land straight in Slack or email.
Responds to new leads within minutes, runs multi-step follow-up sequences, qualifies prospects, and books discovery calls automatically.
Tracks contract renewals, extracts data from incoming PDFs, prepares draft documents from templates, and archives files with consistent naming.
Sends onboarding packets, tracks PTO, monitors certification expiration dates, and handles job posting distribution, all without a dedicated HR staffer.
A real Katalyst setup: an always-on front desk for a Spokane HVAC company. Every call answered, every after-hours job booked, all tracked in one dashboard.
Representative dashboard from an HVAC front-desk deployment. Every dashboard is tailored to your business and the numbers that actually matter to you.
We don't sell packages. Every Katalyst build starts from scratch, scoped around your tools, your workflows, and the specific problems costing you time right now.
Before anything is built, we learn how your operation actually runs: the tools you rely on, the tasks that eat your day, and where automation will save the most time.
Your build is scoped around the software you already use, whether that's QuickBooks, a specific CRM, a scheduling tool, or something custom. We work with what you've got.
Most setups go from scoping call to fully running in under two weeks. We handle hardware, configuration, integrations, and testing. You just show up on day one.
New workflows, more integrations, added capabilities: all available anytime. Your Katalyst box keeps growing with the business instead of going stale.
Every build starts with a free conversation. Tell us what's slowing you down and we'll show you what's possible.
Book a free scoping call →We're offering free pilot setups to Spokane businesses. No commitment, just real results.
Spokane & Inland Northwest businesses only. Limited spots available.